Category Archives: Licensure FAQs (California ASW)

Logging Telehealth Hours (California ASWs)

Given the current pandemic there are a lot of questions about logging telehealth hours.  Below is the latest information specific to ASWs.

How do I log telehealth hours?

The ASW requirements do not require hours to be logged under a category of telehealth because there is no maximum for that category and the category is not reported separately on the forms.  Individual or group counseling hours whether provided face-to-face or via telehealth should be logged under the category of Individual or Group Psychotherapy.

Changes to experience requirements for LCSWs coming Jan 1, 2019 (AB 456)

The Governor has signed AB-456 which will make a number of positive changes to the experience requirements for LCSWs effective January 1, 2019.  TYH will be updated with the new requirements on January 1.  Here is a summary of the changes:

  • The total number of hours of experience required  for LCSW licensure is being reduced from 3,200 to 3,000.
  • The maximum number of hours that can be claimed from the “other categories” (individual supervision, group supervision. workshops, seminars, training sessions, or conferences, and client centered advocacy, consultation, evaluation, and research) is being reduced from 1,200 to 1,000.
  • Post-degree hours logged prior to receipt of associate registration will be claimable hours as long as the applicant applies for his/her associate registration within 90 days of graduating.  This change only applies to those who graduate on or after January 1, 2019.  Applicants who complete graduate study on or after January 1, 2020 must obtain this experience at a workplace that requires live scan fingerprinting.

90 Day Rule for CSWs

The Governor has signed Assembly Bill 456, which will allow CSWs to use the “90-day rule”.  From January 1, 2019 forward if a CSW applies for an associate number within 90 days of graduating, all post-degree hours (even those logged prior to receipt of the associate number) may be claimed toward licensure.

California BBS ASW Tips for Submitting Hours

What do I need to submit to the BBS?

  • Examination Eligibility Application
    • You can download the application here
    • Page 2 of the application provides a checklist of documents that need to be submitted (summarized below)
    • If you want to receive confirmation of receipt of your application from the board you should include a self-addressed, stamped envelope.
  • Photograph
    • July 2020 the BBS updated the application and a photo is no longer required
  • Examination Security Notice
    • Included in the Examination Eligibility Application
  • Check or money order for the fee
    • Additional details are included in the Examination Eligibility Application
  • Experience Verification Forms
    • You must submit an Experience Verification Form each site/supervisor.  You should NOT submit your weekly logs.
    • Original documents must be submitted.
  • Letter of agreement for offsite supervision
    • If you received supervision from an offsite supervisor you must submit a signed letter of agreement.
    • Offsite supervisors are permissible in all work settings except a private practice.
    • Original documents must be submitted.
  • A copy of your W-2 for each year you were paid
    • If you were paid for your service you must submit a W-2 for each year you received payment.
    • If the name on the W-2 does not match the name of your site/supervisor an explanation must be submitted.
    • For the most recent year, you can submit a current pay stub in lieu of W-2.
    • Copies of your W-2s should be submitted (not the originals).
  • A volunteer letter for each employment setting in which you were a volunteer.
    • If you did not receive payment for your work you must submit a letter from the employer confirming your volunteer status in lieu of submitting a W-2.
    • Original documents must be submitted.
  • Responsibility statements from each supervisor from whom you are claiming experience.
    • If you have misplaced one of the forms you should get a new form signed by your supervisor.
    • Original documents must be submitted.
  • Supervisory Plan
    • You must submit the supervisory plan from each supervisor from who you are claiming experience.
    • Original documents must be submitted.

 

Additional Tips

Do not use a binder or tabs.  We have spoken to the BBS about this issue and they have stated that they do not want the application submitted in a binder and they do not want you to use tabs.  Their preference is that you submit all of your paperwork with the application on top.  If you are sending a return self-addressed envelope, it should be placed on top.

Make sure your paperwork is 100% complete.  This sounds pretty basic, but according to the BBS the number one reason applications are rejected is that they are missing information.  Check and double-check your application and all of your forms.

Retain a copy of every document. You will be submitting your original documents to the BBS. Make certain that you retain a copy of every document you submit.

Include all signed Experience Verification Forms in sequential date order.  When you print your forms double check to make certain that you have included all forms and that each sheet includes signatures in the proper place.  Organize the forms in sequential order by date to make them easier to review.

Name change. If your legal name has changed since registering with the BBS you must complete and submit a name change request form with your application.

Ensure that your supervisor’s license was valid at the time he/she supervised you.  You can lookup the status of your supervisor’s license by clicking here.

Organize your weekly experience logs in date order.  The BBS does not require you to submit your weekly logs with your application, but they may request them if they have questions about your hours after reviewing your Experience Verification Forms.  Organizing your weekly logs now will ensure that you have them ready in case they are requested.

When should I expect to hear back from the BBS? The BBS no longer provides updates to their application processing times on their website and they specifically state that applicants should not contact them to ask about the status of their application.